Finding a board meeting date shouldn't need its own agenda item.
Board members are busy, spread out, and rarely on the same email at the same time. Propose a few dates, send one link, and see which option gets you quorum — members never need an account.
The chair emails five possible dates. Three members reply-all, two reply only to the chair, one answers a week later from a phone, and someone's out of office. Now you're building a spreadsheet to work out whether you have quorum on the 14th. It happens before every meeting, and it's the same puzzle each time.
How Commonhour works for a board
Propose the dates you could meet, a time window, and how long the meeting runs. Each option is sized to the full meeting, so members only mark times they can stay for.
Share the link, or sign in and email it straight to the board. Members open it, enter their name and email, and mark when they're free.
Follow up with the right people. Email invitations show who has opened the link and who has responded, so you nudge the two who haven't instead of the whole list.
Pick the option at the top of the ranked list, which shows how many members are free and who's missing, and send the calendar invite in two clicks.
Built for a board that meets again next quarter
Save the board as a contact group. With a free account, you save members once and email the next meeting's plan to them in a couple of clicks.
Calendar invites are free, always. Google Calendar, Outlook, or a downloadable .ics file, never paywalled on any tier.
Remote members are covered. Times convert to each member's time zone automatically.
Plans change. A signed-in organizer can edit dates and times after the plan goes out.
Larger boards. Create the plan while signed in (free) and there's no response limit. Plans made without an account take up to 12 responses.
Board meeting scheduling questions
Do board members need an account to respond?
No. Members respond from the link with just their name and email. Only the organizer needs a free account, and only for features like email invitations and saved contact groups.
Can I see who hasn't responded yet?
Yes. When you send the plan by email invitation, the plan page shows who has clicked the link and who has responded. The ranked list of times also notes who is missing from each option.
What if the board has members in different time zones?
Commonhour detects each person's time zone and shows the plan's times converted for them, so nobody has to do the math.